Privacy policy

Version 1.0 of 10 January 2019

The protection of your personal data is very important to us. In accordance with the relevant data protection regulations we inform you in the following about the collection, processing and use of your data in the context of our

  • Website
  • Newsletter
  • Job Vacancies
  • Events

Website

In the context of the operation of our website (online service) algorithmwatch.org personal data may be processed and stored as outlined in the following paragraph for the duration necessary to fulfil the specified purposes and legal obligations.

Processing of personal data and purposes of processing

Within the framework of the use of this service, different personal data is collected on a case-by-case basis for the following purposes:

  • Transmission of online content
  • Communication with the editorial staff
  • newsletter subscription
  • online commentary function

Depending on the use, the following personal data will be processed:

  • Your IP address, which your browser transmits to us when requesting web content (HTTP request).
  • Your e-mail address, if you subscribe to our newsletter or use the “Mail to editors” function, and also the content of your mail if you send e-mails to editors.
  • Your IP address is also collected by third parties when you visit our site, provided that we integrate their content or services directly into our offer, for example video services. In this context, some HTTP cookies are also stored and read.
Transmission of online content

The web space for the online service algorithmwatch.org is provided by the company wservices GmbH, Zuercherstrasse 161, 8010 Zurich / Switzerland, commissioned by AlgorithmWatch.

For the purpose of transmitting the website you have accessed, your browser sends the following information (as part of so-called HTTP requests):

  • Your IP address – a sequence of numbers that identifies your current computer connection to the Internet. It is required for the transmission of the content you have called up. It is stored for three days in the server log of the web host and then deleted;
  • the website you have accessed;
  • Information about the browser and operating system you are using, such as its name and version;
  • and, under certain circumstances, the page from which you came to us (referer Information).
Improvement of the service using visit statistics

To improve our online services, we occasionally evaluate how the site is used. For this purpose, we compile visitor statistics using the web analysis software Matomo (formerly Piwik). Matomo initiates the storage of two anonymous identification numbers (HTTP cookies) in your browser in order to distinguish between different users. In this context, your IP address is included in the evaluation, but shortened in such a way that it can no longer be allocated to you.

If you do not agree to your page views being included in the statistics, you have several options:

  • You can block and delete the cookies that our portal sets for this purpose in the browser settings.
  • You can deactivate Javascript for our portal in the browser settings.
E-mail function

When you contact AlgorithmWatch by e-mail, we collect the e-mail address and the content of your e-mail. By sending an e-mail to an AlgorithmWatch e-mail address, the user agrees to this use of the data.

Newsletter subscription

You can subscribe to our newsletter on the website to be informed about news. In order to process your subscription, it is necessary to process your personal data automatically. For this purpose we have commissioned MailChimp.

Please note that MailChimp is a third-party service that is not owned or managed by AlgorithmWatch. MailChimp is operated by The Rocket Science Group LLC, a company headquartered in the State of Georgia in the United States and participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework. For further details, please see and refer to MailChimps’s terms and conditions of privacy policy:

Your data will be used exclusively for the purpose of sending the newsletter and within the scope of your consent (see newsletter section below).

Comment function and spam protection

When you use the comment function under articles, we collect data about the name or a pseudonym, the e-mail address, if necessary your web address as well as the IP address of the commentator. This data is stored together with the comment, by submitting a comment the user agrees to this use of the data. To prevent misuse of this function, we use the Aksimet plug-in, which is used to recognize spam comments.

Other integrated services at our website

We occasionally use other services on this website to incorporate content. If these other services are used, the collection and use of the data is based on the respective data protection policies. The following services are occasionally used by us:

Videos via Youtube: https://www.google.de/intl/de/policies/privacy/

Duration of data storage

The general duration of the storage of your data depends on the time of your last visit to our website. We regularly delete all personal data within one month after your visit of our website. The personal data required for the transmission of the newsletter (e-mail address, first name, surname) will be kept until your revocation.

Right to object

You have the right to object against the processing of your personal data pursuant to Art. 21 GDPR if there are reasons for doing so which arise from your particular situation or if the object is directed against general direct advertising or direct advertising tailored to you. In the latter case, you have a general right of objection, which is to be implemented by us without you having to state a particular situation.


Data security

All data transmitted by you personally via our website is encrypted using the generally accepted and secure standard TLS (Transport Layer Security). TLS is a secure and proven standard that is also used, for example, in online banking. You can recognize a secure TLS connection by the attached s on the http (https://..) in the address bar of your browser or by the lock symbol at the bottom of your browser.

We use appropriate technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.


Newsletter

Information about the content, procedure and statistics when you subscribe to the AlgorithmWatch newsletter.

What content can I expect?
We inform you about the activities of AlgorithmWatch, our projects as well as publications and upcoming events relevant to our organization and our fields of competence.

How often will the newsletter be sent?
The newsletter will be sent once or twice a month. The frequency depends on the topics and current developments.

Use of MailChimp 
The newsletter is sent via the company MailChimp, which also stores the e-mail addresses and further information for sending and analyzing the newsletter.

Please note that MailChimp is a third-party service that is not owned or managed by AlgorithmWatch. MailChimp is operated by The Rocket Science Group LLC, a company headquartered in the State of Georgia in the United States and participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework. For further details, please see and refer to MailChimps’s terms and conditions of privacy policy:

Double-Opt-In and Opt-Out
You will receive a double opt-in e-mail asking you to confirm your registration. You can object to receiving the newsletter at any time (so-called opt-out). You will find an unsubscribe link in each newsletter and the double opt-in e-mail.

Statistics and evaluation
In order to optimize the newsletter for you, you agree to our evaluation, by which we measure how often the newsletter is opened and on which links the readers click.


Privacy policy for e-mail applications

Thank you for your interest in our job vacancies. The protection of your personal application data is very important to us. Therefore we inform you in the following about the collection, processing and use of your data in the context of the email application, in accordance with the relevant data protection regulations.

Data collection

In the context of your email application, we will collect and process the personal application data listed below:

  • Name, first name
  • Address
  • telephone number
  • email
  • Application documents (letter of motivation, curriculum vitae, certificates etc.)

Insofar as special categories of personal data within the meaning of Art. 9 para. 1 GDPR are voluntarily disclosed in the application process, their processing is also carried out in accordance with Art. 9 para. 2 lit. b GDPR (e.g. health data or ethnic background).

Purpose of data collection / dissemination

The collection and processing of your personal application data is carried out exclusively for the purpose of filling positions within our organisation. As a matter of principle, your data will only be forwarded to the employees* of our organisation responsible for the specific application procedure. Your application data will not be used or passed on to third parties beyond this.

Retention period of application data

Your personal application data will be deleted automatically six months after completion of the application process, except in the case of a justified revocation, so that we can answer any follow-up questions regarding the application and meet our obligations to provide evidence under the Equal Treatment Act.

Storage for future job advertisements

If we are unable to offer you a position that is currently vacant, but believe, on the basis of your profile, that your application may be of interest for future openings, we will store your personal application data in our talent pool for a period of twenty-four months, provided that you expressly consent to such storage and use.

Right to information and revocation

If you have any questions about the collection, processing or use of your personal data, or in cases of information, correction or deletion of data, as well as revocation of consents granted, please contact jobs(at)algorithmwatch.org or privac(at)algorithmwatch.org.


Participation in events of AlgorithmWatch

By registering online to attend an event of AlgorithmWatch, you consent to the collection, retention and use of your personal information in accordance with the terms of this policy.

Processing of your data

When you register for an event, we require certain data from you, depending on the type of event. The invitation or registration form indicates which information is required and which is voluntary. Your data will not be passed on to third parties, except service operators listed below. Any exceptions (e.g. at cooperation events) will be clearly communicated during registration.

We may use your personal data only for the following purposes:

  • for the organisation, realisation and processing of the event,
  • (if applicable) to network the participants of the event by issuing name tags and displaying lists of participants if necessary: on your name tag we only list your name; on the list of participants your name, your function and your institution, unless you object to this,
  • to prove that we may process your data, in particular send you information by e-mail,
  • to fulfil our statutory, fiscal and budgetary obligations and interests including controlling, the fight against fraud and corruption and the documentation of our activities; in particular if the event includes catering or in case you receive refunds, we must store your registration and, if applicable, invoice and payment data,
  • only if expressly pointed out, also for the documentation of the event by photo and film recordings, which can also be used for public relations work of AW.
  • Depending to the security requirements of the event (e.g. by the cooperation partner or event location), you must present a valid photo ID for admission to the events. It is used for comparison with the ID indicated in the registration process and/or the participant list. Data for potential and explicitly communicated identity checks is not stored by AW, but forwarded to the respective cooperation partner or event location after the registration deadline. The data is deleted from AW documentation immediately on the day of the event.

Your data will not be used by us for automated decision-making or for profiling within the meaning of Art. 22 GDPR.


Recipient of your data and third party services

MailChimp

We use MailChimp for event promotion and registrations. Please note that MailChimp is a third-party service that is not owned or managed by AlgorithmWatch. MailChimp is operated by The Rocket Science Group LLC, a company headquartered in the State of Georgia in the United States and participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework. For further details, please see and refer to its terms and conditions of privacy policy:

Access to your data at AW is limited to:
  • Our conference management team and the persons entrusted with the organization, execution and handling of the event;
  • Our communication and PR team for the relevant tasks
  • (If applicable) for the purpose of networking, your name, and if applicable and necessary function and institution are also accessible to other participants.
  • Photographs and films, which are published or otherwise processed for documentation or public relations purposes, may be accessible to anyone. In individual cases, we may use an order processor who uses your data exclusively for these purposes on our behalf for certain activities. The latter is strictly bound by our instructions and may not process or pass on the data for own purposes.
Voluntary disclosure of your data

The provision of your personal data is not mandatory and we try to strictly limit the processing of your personal information. However, we cannot accept your registration without stating the data indicated as required in the registration form of the respective event. If you do not provide us or our cooperation partner with proof of your identity at the entrance if requested, you will not be able to enter the event.

Your rights as a data subjects

You have the right to request information about your personal data processed by the responsible person in accordance with Art. 15 GDPR. In particular, you may request information on

  • the processing purposes,
  • the category of personal data,
  • the categories of recipients to whom your information has been or will be disclosed,
  • the planned storage period,
  • the existence of a right of rectification, erasure, limitation or opposition,
  • the existence of a right of appeal,
  • the origin of your data, if not collected by the responsible person,
  • and the existence of an automated decision-making process, including profiling and, where appropriate, meaningful information on its details;
  • to immediately demand the correction of incorrect or incomplete personal data stored by the responsible person in accordance with Art. 16 GDPR
  • to request the deletion of your personal data stored with the responsible person in accordance with Art. 17 GDPR, unless the processing is necessary for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims;
  • to demand the restriction of the processing of your personal data in accordance with Art. 18 GDPR if the correctness of the data is disputed by you, the processing is unlawful, but you refuse to delete it; the person responsible no longer needs the data but you need it to assert, exercise or defend legal claims or you have lodged an objection against the processing in accordance with Art. 21 GDPR;
  • in accordance with Art. 20 GDPR, to receive your personal data that you have provided to the data controller in a structured, common and machine-readable format or to request the transfer to another data controller;
  • in accordance with Art. 7 Para. 3 GDPR, to revoke your consent once given at any time vis-à-vis the person responsible. The consequence of this is that the data controller may no longer continue the data processing based exclusively on this consent in the future, and
  • to complain to a supervisory authority pursuant to Art. 77 GDPR. As a rule, you can contact the supervisory authority at your usual place of residence or workplace or at our company headquarters.

If you would like to exercise your rights as a data subject please contact privacy(at)algorithmwatch.org

Corrections

AlgorithmWatch will endeavour to keep your personal information accurate. If you require access to personal information we hold on you, wish to amend an inaccuracy, or have your information deleted from our files then please contact privacy(at)algorithmwatch.org.

Changes to this policy

This data protection policy is currently valid and as of 10 January 2019.

Due to the further development of our online services or due to legal changes or official requirements, it may be necessary to change the data protection policy.

The currently valid data protection policy of AlgorithmWatch can be found at any time on our website at https://algorithmwatch.org/en/privacy/

Questions

If you have any questions regarding our privacy policy or require any clarifications, please contact us:

  • by Email: privacy(at)algorithmwatch.org
  • by phone number: +49 (0)30 99 40 49 000
  • by mail: AW AlgorithmWatch gGmbH, Bergstr. 22, 10115 Berlin, Germany